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Accounts Payable Specialist

General Purpose: To execute all accounts payable functions of the store with a high degree of accuracy, pay vendors in a prompt manner, support office staff with miscellaneous tasks and special projects, and handle all phone calls in accordance with Jimbo’s Customer Service Standards. Produce, compile and maintain labor and margin reporting spreadsheets. Time clock management. Provide accounting support to the Controller as assigned.

Essential Duties:

  • Invoice processing: high volume of invoices, accurately allocating charges to the appropriate chart of accounts, adjustments.
  • Generate weekly purchase reports.
  • Prepare weekly check runs.
  • Reconcile monthly vendor statements.
  • Maintain ethical and beneficial relationships with vendors.
  • Complete EOM, EOQ and EOY checklists within assigned timelines.
  • Oversee and provide back up coverage to the duties of the Office Clerks.
  • Create, compose and maintain complex labor and margin reporting spreadsheets.
  • Manage timecard reporting; handling daily exceptions, generate weekly reports, prepare hours for import to payroll.

Other Responsibilities:

  • As assigned, work in conjunction with Controller in preparing month-end entries and Financial Statements, which may include but not limited to; preparing period end journal entries and bank reconciliations.
  • Assist other team members in achieving the goals of the department and the store.
  • Attend scheduled department meetings and all store meetings.
  • Adhere to all Accounting policies and store policies as outlined by the Dir of Administration, Staff Member Handbook and Injury and Illness Prevention Plan.


  • Minimum of 3 years “hands on” full cycle accounts payable experience in a high volume data entry environment.
  • Some knowledge of accounting principles and practices through financial statement preparation and experience on “real time” accounting software a plus.
  • Above average to advanced computer skills in Excel. Work experience with formulas, macros and links.
  • Proficient in Word, Outlook and with 10-key/calculator.
  • Exhibit discretion and ability to safeguard confidential information.
  • High attention to detail and strong proofing skills.
  • Strong organization skills with the ability to prioritize and handle multi-tasking, work independently, and remain self-motivated.
  • Perform duties for multiple managers and be able to work autonomously.
  • Legible handwriting.
  • Comfortable with repetitive tasks, detail oriented, accurate, with good follow through.
  • Ability to professionally interact with Department Managers and Senior Management.

Physical Demands:

  • Ability to hear and speak clearly to communicate with customers, vendors and staff.
  • Ability to sit for extended periods of time.
  • Ability to bend at waist and reach above shoulders and horizontally to retrieve files and supplies.
  • Dexterity of hands and fingers to operate computer and other office equipment.
  • Ability to lift and carry up to 30 lbs throughout any assigned shift.

Work Environment:

  • Office Setting

* This position description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. This position description is subject to revision at any time.