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Buyers Assistant

General Purpose: Assist Buyers with data entry forms, movement support, and ad coordination. Assist senior leadership on BR Data reporting.

Essential Duties:

  • Responsible for ad/flyer data entry and coordination.
  • Responsible for Toledo data entry for new items and sale batched.
  • Responsible for New Item data forms.
  • Responsible for New Vendor set up.
  • Responsible for Pack/UPC change data entry forms.
  • Responsible for communicating to COO on any feedback regarding scanning/pricing department concerns, successes, and verification results.
  • Responsible for setting up and maintaining Direct Vendor Pricing paperwork.
  • Responsible for maintenance of Certificate of Liability (COL) for all direct vendors.
  • Responsible for driving Buyer/Director Ad submission deadlines to Marketing.

Other Responsibilities:

  • Attend all scheduled Grocery/Vitamin/HABA Department meetings.
  • Responsible for updating and maintaining training manuals for Ad planner.
  • Maintain records of organic certifications and also state organic registration. (Reports to the Regional Produce Buyer for this responsibility.
  • Verify all Buyer and Director Ad submissions.
  • Lead/Support Wellness and Grocery Buyers to minimum 8 week, pre Ad promo planner completion.
  • Support scan back volume communication to Finance.
  • Support (Every Day low Pricing) EDLP Report assemble for Finance.
  • Adhere to all Store policies as outlined by COO, Adhere to the Staff Member Handbook and the Injury and Illness Prevention Plan.


  • Must be knowledgeable with computer applications and programs.
  • Ability to read products labels and UPC codes.
  • Proven organizational skills including managing detailed tasks.
  • Understanding of basic point of sale (POS) system reporting.
  • Ability to initiate a task and follow through to its completion.
  • Capable of providing clear, consistent communication, both verbal and written.
  • Ability to work with little or no supervision.

Physical Demands:

  • Visual acuity to be able to read and differential long strings of small numbers.
  • Ability to stand or walk for extended periods if time.
  • Ability to climb and balance on a step stool/ladder.
  • Ability to stoop, kneel and crouch.
  • Ability to sustain repetitive arm and hand motion.
  • Ability to sit for extended periods of time.
  • Dexterity of hands and fingers to operate computer and other office equipment.
  • Ability to lift up to 10 Ibs.

Work Environment:

  • Combination of retail sales environment and office setting.
  • Must be able to travel between stores.

* This position description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. This position description is subject to revision at any time.